Settlements Specialist

Settlements Specialist

This position is responsible for clerical operations located in our Mexico City office with regards to our domestic and import/export rail, truck, and vessel business. Expected to understand grain quality, grain/freight invoicing, and customer needs. This position will work directly with our traders, operations, logistics, and accounting/finance teams.
 

Principal Accountabilities:

Data Capturing

• Tickets, Invoices, Freight Execution, Ensure Data Integrity of capturing

Inventory Management

• Reconciliation, Daily Stock Sheet, Unload/Loadout Reports, Weight Losses, Statutory Reporting, In-house Reporting 

Contract Management

• Contract Send Out & Follow up, Close open Contracts, Position Accuracy by ensuring contracts are captured accurately

Month End

• Accrual Calculations/Verifications, Ad hoc reporting required by manager, Data Integrity

AP/AR

• Assist in moving away from cheques towards ACH payments, Request Payments from HC, Client Registration, Invoicing, Reconciliations

Audit

• Assist with Internal/External Audit as directed by manager

Month End

• Accrual Calculations/Verifications, Ad hoc reporting required by manager, Data Integrity
• Answer questions from finance, TBO, TLC teams and attend month-end reviews; help to revise processes as needed to ensure continuous improvement

Required Qualifications:
• 0-2 years clerical or customer service experience
• Intermediate skills in Microsoft Office (Excel, PowerPoint, Outlook)
• Strong organizational, interpersonal and customer service skills
• Self-motivation and high accountability with ability to make sound decisions with minimal supervision
• Must be able to work in a fast-paced environment where quick decision making and managing of multiple priorities is required
• Strong written and oral communication skills
 

Preferred Qualifications:
• Background in accounting and/or business administration a plus

• Strong mathematical and analytical ability
• Ability to work closely with a high-performing team
• Great adaptability and problem-solving ability