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Contract Administrator

Location: 

Bucharest, Bucharest, RO

COFCO International is a global agri-business with a clear vision, strong values and a positive culture, focused on being a leader in the global grains, oilseeds and sugar supply chains. We provide the food the world needs in a responsible way. Headquartered is Geneva, Switzerland, we are ambitious, with the right structures and culture to meet the world's increasing and changing needs. With 11,000+ people in 35 countries, our global portfolio includes assets across the Americas, Europe, Africa, Middle East, and Asia-Pacific. We trade with over 50 nations, while providing farmers unique direct access to the growing Chinese market.

Scope of the role:

The role of the Contract Administrator is to support the organization by running the daily administration related to the contracting process of the company (trade-related contracts). He/she will ensure correct preparation of agreements as per company templates, amendments as per commercial terms agreed, timely disclosure of contracts in the IT system, as well as complete the documentary process (sending, receiving, archiving) and reporting requirements (internal, Group).He/she to offer support to and complete the Controlling function of the region in managing the overall business monitoring activities, as well as ensure the minimum control requirements around contracts and counterparties.

The ideal candidate will be a hard-working professional able to multi-task, work diligently under pressure/tight deadlines related to contracting process in the company, while maintaining a positive presence in the workplace. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

 

Responsibilities:

  • Ensure the appropriate actions to obtain all necessary information & documents for drafting of contracts in the system according to internal rules and templates.
  • Preparation and issuance of contracts and addendums, in accordance with the internal confirmations received, respecting the internal guidelines.
  • Registration in the internal system (SHARP) of all contracts, including amendments, cancellations.
  • Ensure data integrity in the Commercial system (by validating the input from Contract Administration and compliance of business confirmations with internal rules)
  • Contracts monitoring and follow-up reports (open exposure, settlement of contracts, pricing of contracts, cost calculations, signing of contracts, etc.)
  • Sending contracts in a timely manner to partners and monitoring their return in an original signed version.
  • Archiving of contracts and related documentation (physical, electronic).
  • Ensure proper administration of contracts per counterparts, respecting onboarding rules and other internal procedures (broker contracts, compliance, etc.)
  • Acting as support function for other operational departments (Trading, Execution, Finance) regarding management of contracts.
  • Maintaining contact with partners (related parties/intercompany as well as third parties) whenever needed, regarding the contracts flow.
  • Issuing periodic reports on contracts and counterparty details / portfolio, internally as well as to Group departments
  • Support with periodical revision and implementation of necessary changes to contract templates;
  • Contract’s cancellation/partial settlement validation as well as appropriate escalation to senior management when approvals required
  • Support the regional business controllers in the daily activity, according to allocated tasks and daily reporting requirements (including assuming the backup function for certain activities)
  • Answer queries from colleagues or external parties in a professional manner, reply or forward them as necessary.
  • Assist colleagues with a variety of administrative tasks related to contracts, when needed.
  • Create and update records ensuring accuracy and validity of information in the system.
  • Provide improvement opportunities in internal processes, coordinated with business developments or internal processes changes.
  • Ensure compliance with COFCO established policies & procedures and with legal regulations.
  • Maintain trusting relationships with suppliers, customers and colleagues.
  • Other tasks as assigned by direct line manager or regional management/Group functions, relevant for the position and job requirements.

 

Requirements:

  • Education in Treasury/Finance/ Agriculture area or related studies
  • Previous experience or knowledge of trading/agribusiness industry
  • Consistent, professional approach
  • Proficient English speaker, Romanian native
  • Good time management skills
  • Accurate, on-time deliverables
  • Strong in respecting deadlines and prioritizing tasks
  • Analytical, pragmatic person
  • Able to contribute positively as part of a team, helping out with various tasks as required
  • Desire to be proactive and create a positive experience for others
  • Good knowledge of MS Office (especially MS Excel)

Position based in Bucharest, fully work in the office.

 

COFCO International is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, age, national origin, disability status, protected veteran status or any other characteristic protected by law.   www.cofcointernational.com

Please refer to our Candidate Privacy Notice (https://www.cofcointernational.com/candidade-privacy-notice/) to know how COFCO collects and processes your personal data during your job application.

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